Customs Clearance - Import Customs Clearance - Export Customs Clearance

Frequently Asked Questions

SAD (Single Administrative Document)

The SAD is proof of release of the consignment by the customs office. The SAD is issued for companies free of charge for shipments over 150 EUR.

SRDS (Super Reduced Data Set)

SRDS is a simplified customs document on the release of a consignment by the customs office. SRDS is issued free of charge for shipments up to 150 EUR.
At the importer request DHL Express can issue an import customs declaration (SAD) for shipments up to 150 EUR for a fee of 300 CZK excluding VAT.

Duty

A duty is a fee paid to the state and the European Union if the value of a consignment exceeds 150 EUR. Its rate is determined by the HS Code based on the type of goods (type of goods, material, country of origin, etc.). Tariff rates can be found in the Taric customs administration application. The amount of the tariff rate of the item is the same for all countries of the European Union.

Duty calculation: Value of goods + transport costs to the borders of the European Union (from a non-EU country to the EU borders) + other costs paid abroad (packaging, handling, insurance, etc.)

VAT

VAT is a tax that is paid to the state. The amount of VAT is determined by the VAT Act according to the category of goods. The VAT rates are 21% (most goods) and 12% (mostly food, food products, medicines and medical supplies). For books, we can apply to the customs office for a reduction in VAT to 0% on delivery of the necessary documents (order, payment and power of attorney).

More information in the VAT Act https://www.podnikatel.cz/zakony/zakon-c-235-2004-sb-o-dani-z-...

TARIC

TARIC is an application of the customs administration to determine the HS code of goods, anti-dumping duties, etc ..

You can find it on the page: https://www.celnisprava.cz/cz/aplikace/Stranky/taric-cz.aspx

or you can use the link: https://ec.europa.eu/taxation_customs/dds2/taric/taric_consult...

EORI number

EORI is an identification number required for customs purposes, which must be set up by both private individuals and companies. It is assigned by the customs administration.

Private person must generate it for each shipment separately at the link: https://www.celnisprava.cz/cz/aplikace/Stranky/eoriadhoc.aspx.

Companies must have EORI number assigned by the customs administration office, either by request via the Internet at this link:
https://www.celnisprava.cz/cz/clo/e-customs/eori/Stranky/defau... (the customs office has up to 14 days to assign ) or a personal visit to the customs office (in this case, the EORI number is normally assigned within one day).

More information can be found on the website of the customs administration: https://www.celnisprava.cz/cz/clo/e-customs/eori/Stranky/defau...

Powers of Attorney, POAS

Powers of attorney are required so that DHL Express can represent you in customs proceedings.

For companies, they are usually closed on the first shipment transported via DHL Express, and if there is no change in the company's information in the Commercial Register or the closing of an account with DHL Express, then these powers of attorney are permanent.

DHL Express has two types of powers of attorney - direct and indirect. Companies are required to conclude both types of proxies. For private individuals, filling out our DHL4U form is in most cases considered a power of attorney. However, there are exceptions for certain commodities (alcohol, food, etc.) when it is necessary to fill in the power of attorney directly from the client.

Indirect Representation (NPOA) standard power of attorney, we need it in most cases where the shipment is simplified.

Direct representation (PPOA) is only needed for commodities that require it. These are "risky commodities", such as weapons, paintings, military equipment, etc. In general, it is necessary to say that such commodities need to be physically cleared at the customs office.

There is also a one-time contract for self-employed.

Transit accompanying document, TDD, T1

This type of customs is used when the company does not wish to ship the shipment via DHL Express. In this case, the client will arrange another customs forwarding, which will clear the consignment at the customs office chosen by him or use the services of his own customs declarants (if he has his own customs warehouse). The given forwarding company can choose at which customs office it wishes to clear the consignment. The consignment is then transported to its destination under the T1 document. DHL Express must be informed of the end of the transit by the deadline indicated on the transit accompanying document (usually within 3 calendar days) of its issuance and release of the consignment under the T1 customs office. Issuance of a transit accompanying document is charged at 1,100 CZK excluding VAT. Private individuals do not have the option of using this method of customs clearance.

Handover protocol, PP

The handover protocol is used if the client does not wish to clear the shipment via DHL Express. The goods must be cleared at the customs office to which the consignment belongs (Prague Zdiby - Pražská 180, 250 66 Zdiby; Brno - Řípská 9,672 06 Brno; Ostrava Mošnov- Gen. Fajtla 372,742 31 Mošnov) and the goods remain in our customs warehouse until its customs clearance. After the end of the customs procedure at the customs office, it is necessary to send a customs clearance document (SAD) to the email address celni@dhl.com specifying whether the client wishes personal collection at our branch (Ostrava Mošnov -, Areál leteckého Cargo, module 8; Brno - Brno-Turany Airport, 627 00 Brno, Prague Zdiby - Parkerova 626, Klecany) on the same day, or delivery to the address the next working day. The handover protocol is charged for companies in the amount of 300 CZK without VAT according to our price list. It is issued free of charge for private persons.

If the value of the shipment is up to 150 EUR, then non-VAT payers have the option to clear the shipment themselves via the Customs website Celnička (https://celnicka.cz/cs). The consignee enters the information about the consignment from the handover report into the customs portal, clears it in this way and then pays the customs fees. Once the customs office informs us that the shipment has been cleared (usually the customs office informs us within 2-3 days of the clearance and payment of customs fees), we can forward the shipment for delivery or personal collection if the recipient wishes.

If the recipient is a VAT payer or a non-VAT payer but the consignment is worth more than 150 EUR, the customs clearance must take place physically at the customs office, see the first paragraph.

IOSS

IOSS is a service where a foreign e-shop is registered for VAT payment in the European Union and sells its goods with VAT. In order for the service to be recognised by customs, IOSS must be entered into the system by the sender when ordering the shipment. It is only valid for shipments to non-VAT payers up to EUR 150. IOSS, in other words, means that when the shipment is cleared in the Czech Republic, the recipient no longer pays the VAT, as it was paid when the goods were purchased.

DTP (Duties and Taxes Paid)

DTP is a service whereby the sender (or a third party) agrees to pay any customs fees incurred in clearing the shipment if the shipment is sent via DHL Express. This service must be indicated by the sender on the bill of lading. VAT payers charge VAT in their accounts, VAT for VAT payers is not re-invoiced to the sender. If a company has set up a paid service with us Request contact before clearing shipment, then this fee is charged to the consignee as it is a company setup and not directly related to the customs process of that shipment.

DTU service

DTU is the most frequently used service. It can also be found on the bill of lading, in which case the consignee pays the customs fees.

Requested contact before customs clearance (paid notification)

This is a service that only a company can set up with us. Thanks to this service, the company will receive our DHL4U form to provide information on customs procedures for each shipment, so the recipient can check the documents from the sender before clearing the shipment and thus avoid any complaints. The paid notification is charged at 300 CZK without VAT for each consignment contacted in this way. The shipment is not cleared through customs until we obtain information from the consignee for customs clearance.